The client’s world
The Engineering Technology programmes at UHasselt and KU Leuven require precise coordination between hundreds of courses, lecturers, student groups, and educational assignments. Every academic year brings new changes, making educational planning a continuous process in which curricula, staff allocation, and organizational agreements must constantly be aligned.
One central source for educational planning
Educational planning is an ongoing process where programmes, courses, lecturers, teaching assignments, and staff allocation continuously need to be coordinated. When this information is spread across different files and systems, collaboration becomes inefficient and the risk of errors increases.
The challenge was therefore not simply to digitize one individual process, but to create one central working environment where all stakeholders work with the same data, compare planning scenarios, and make well-informed decisions.
One central platform
Inventis developed a central platform that supports the complete process of educational planning and curriculum management. Programmes, courses, lecturers, student groups, teaching periods, and task allocations are managed in one place, ensuring that all stakeholders always work with the same up-to-date information.
Central authentication
The platform uses existing university accounts for authentication. Employees log in with the same account they use daily within the university environment, providing secure and user-friendly access.
Experimenting without risk
Thanks to a unique branching system, educational planners can create different planning scenarios without affecting the official schedule. Each branch represents a separate version of the planning, allowing changes to be safely tested, compared, and evaluated.
Only once all stakeholders agree, a branch can be published as the new reference version for the academic year.
Roles and permissions
Educational planning is a process in which different roles work closely together. That is why the platform includes an extensive role and permission model, ensuring that each user only has access to the information and functionalities relevant to their responsibilities.
This allows task planners, scheduling administrators, staff members, and lecturers to collaborate efficiently within one central environment.
Reporting as a decision-making tool
The platform automatically transforms all entered data into clear reports. From curriculum changes and timetable information to staff allocation and task distribution, all reports are generated directly from the platform.
This ensures that planners and policy makers always have access to accurate and up-to-date information to support well-founded decisions.
The result
What started as a solution for curriculum management evolved into a central digital planning platform.
By bringing planning, simulations, reporting, and user management together in one application, the programme now has one shared digital workspace for one of its most complex organizational processes.
The result is a more efficient planning process, fewer errors, greater transparency, and a platform that grows with the organization and supports future changes in education.
We waren onder de indruk van hoe snel Inventis zich kon inwerken in het onderwerp. Het ging niet om een website van dertien in een dozijn, maar om het opstellen van een uitgebreid curriculum met veel complexe addertjes onder het gras. Inventis slaagde er in om doorheen de verschillende modules een uniforme interface op te stellen die efficiënter werkt dan je misschien op het eerste zicht zou denken. Vooral de verschillende rapporten zijn indrukwekkend.